10 Better Ways To Say "FYI" In Formal Emails (2023)

Sometimes, it’s useful to use “FYI” as an abbreviation. However, in certain formal situations, you might want to look for better alternatives. That’s where this article comes in, and we’ll try and show you the best options for formal emails!

What Can I Say Instead Of “FYI” In Formal Emails?

There are plenty of better alternatives to using “FYI” formally. Here are some of the best ones we want to share with you:

  • I would like to bring to your attention
  • I would like to update you on
  • I would like to notify you that
  • Just so you know
  • Just so you are aware
  • In case you were not made aware
  • In case you did not already know
  • Please be informed that
  • Please be advised that
  • For your information
10 Better Ways To Say "FYI" In Formal Emails (1)

The preferred version is “I would like to bring to your attention.” It works well in many formal emails because it shows that something is important enough to write in as a side note. This is much more polite than the abbreviation “FYI” in almost all cases.

I Would Like To Bring To Your Attention

“I would like to bring to your attention” is the best way to replace “FYI.” It works well because it brings something directly to someone’s “attention.” This shows the information is important enough for them to read about, and we want them to understand here.

These examples will show you what it means:

  • I would like to bring to your attention the team morale, as it has gone down in recent weeks.
  • I would like to bring to your attention these products, which I think we should take off the market.
  • I would like to bring to your attention my absence from these meetings and why it was acceptable.

I Would Like To Update You On

“I would like to update you on” helps when we have more information to aid with someone’s current knowledge. An “update” is a great way to give them the information they may be waiting on but might not know about. Again, we use “I would like to” to keep it formal.

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These examples will help you understand more about it:

  • I would like to update you on the project like you asked of me.
  • I would like to update you on the interview process, as it’s going much better than expected.
  • I would like to update you on the news, but we do not have anything more to say about it yet.

I Would Like To Notify You That

“I would like to notify you that” works when we want to let someone know about more information. Yet again, “I would like to” is a great way to start any polite phrase with formal emails, which is why we think it’s worth having ready.

Here are some examples of it in action:

  • I would like to notify you that the manager has asked us all to be present tomorrow.
  • I would like to notify you that someone will be down from head office to see you.
  • I would like to notify you that you are not the only one who feels this way.

Just So You Know

“Just so you know” works well when we want to take the pressure off the information. We use “Just” when we want to start the phrase that allows someone to accept more information. It might be the case they already “know,” but we “just” want to check it with them.

These examples will show you how it works:

  • Just so you know, I will not be available to come in on two of the days you need me.
  • Just so you know, no one is written down on the rota to cover my shifts.
  • Just so you know, I’m not the only person here who thinks they have been cheated out of pay.

Just So You Are Aware

“Just so you are aware” is another “Just” phrase we can use. We use it similarly to the above to take away from the pressure of letting somebody know about certain information. It does not make it sound as important, which can be helpful to remain polite.

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These examples will help you to understand it better:

  • Just so you are aware, the boss is checking all of our histories tonight.
  • Just so you are aware, this is the only place he has worked in a very long time.
  • Just so you are aware, he actually lost his job from here a long time ago, and we don’t know what he’s up to now.

In Case You Were Not Made Aware

“In case you were not made aware” works well when we don’t want to assume someone doesn’t already have the information. We use “in case” to let them know that we are providing it, but we would not be surprised if somebody else had already made them “aware.”

These examples will show you how it works:

  • In case you were not made aware, there are three people who were not fit enough to come to work today.
  • In case you were not made aware, someone called up earlier to ask whether we have these products in stock, and I said I’d pass it to you.
  • In case you were not made aware, there will be a disciplinary hearing about your behavior tomorrow morning.

In Case You Did Not Already Know

“In case you did not already know” is another way to double-check whether someone has the information we provide for them. This works better than “FYI” because it doesn’t take for granted their knowledge. If they already knew it, we are not trying to insult them.

Here are some examples of how it might look:

  • In case you did not already know, there will be someone coming in today to look at the computers.
  • In case you didn’t already know, I have booked overtime for the following two weeks.
  • In case you didn’t already know, someone told me that there would be a meeting in half an hour.

Please Be Informed That

“Please be informed that” is a polite alternative that starts with “please.” It helps to do this in emails because it allows us to ask for permission for somebody to accept the information we are providing. This is common practice in many cases of formal writing.

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These examples will help you see how it looks:

  • Please be informed that the CEO should be coming down today, and he expects everyone to be presentable.
  • Please be informed that there will be building works going on in the office, and you should avoid going there for a while.
  • Please be informed that someone else has already told me about this situation, and I have come up with a suitable solution.

Please Be Advised That

“Please be advised that” is another polite way to inform someone of something. This time, we replace the verb “informed” with “advised” to show someone that something is important enough to mention to them.

Here are a few examples of how we might use it:

  • Please be advised that I will not be able to come to work today. I do apologize for any inconvenience caused.
  • Please be advised that I am sending this email to all of you to try and find the culprit.
  • Please be advised that you will be receiving a second email later tonight that I expect a reply to.

For Your Information

“For your information” also works formally in emails. We can simply remove the abbreviation and replace it with the phrase that it stands for. This works well because it still allows us to add further information without any confusion on the reader’s side.

Here are some helpful examples to explain how it might work:

  • For your information, I was there when you sent the email about the meeting, and I replied to it.
  • For your information, I am not the only person in this office who thinks you need a course to help you understand team cohesion.
  • For your information, there were many candidates for the position, and we almost couldn’t choose between them.

Is It Polite To Say “FYI”?

Before finishing the article, we’d like to circle back to “FYI” quickly. We want to share whether it’s polite to use it at all or whether it’s better left unsaid.

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“FYI” is polite when you’re adding information that will be useful for somebody to know. It works well in many cases when there might need to be further information added to help someone understand something. However, if this is not the case, it can be rude.

Some people believe that “FYI” is a little rude because it makes it seem like the writer knows more than the reader. Using “FYI” can be construed as someone thinking they are smarter than the reader, and they thought they’d add information to help them with it.

If the reader already knew whatever that information was, that’s where “FYI” can be mistaken as rude. However, this is rarely the case, as “FYI” is mostly used to add information that would otherwise have been left out.

You may also like:

8 Better Ways To Say “Bring To Your Attention”

12 Formal Ways To Say “Just So You Know”

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Related posts:

  1. Advised Me To vs. Advised Me That I – Which Is Correct?
  2. 9 Best Ways to Politely Ask for An Update on Email
  3. 11 Synonyms For “Please Let Me Know” In Professional Emails
  4. 12 Formal Ways To Say “Just So You Know”


How do you write FYI in a formal email? ›

Examples of FYI in communication

Here are some scenarios where this abbreviation is commonly used: In email: "FYI, I wanted to let you know that I am taking a vacation day next week." In a meeting: "FYI, we will start the presentation in five minutes." In a text message: "FYI, I may be a few minutes late to the movie."

Can you use FYI in an email? ›

While most abbreviations are informal or even slang, FYI abbreviation isn't. It is a commonplace to use this abbreviation in professional emails. It is ideal as a subject line in a work email to inform the recipient you provide information and do not need them to act or respond.

How do I write a FYI email to my boss? ›

You must use “just an FYI,” because the first sound in “FYI" is a vowel sound. The “F" in “FYI" is pronounced “ef,” because each letter is pronounced (“FYI” is pronounced “ef wie eye”). “FYI” is not pronounced as a word (e.g., “fyee”), so you must use “an” before “FYI” — this is just an FYI.

What is the difference between FYI and FYR? ›

Eufrench is right FYI = for your information FYR = 'for your reference', but also 'for your records'.

How do you politely write FYI? ›

Instead of FYI, you can write For your information. In my opinion and experience, "for your information" is acceptable to inform someone higher in the hierarchy about something (for example, about an e-mail thread) and it is obviously more formal than its abbreviation FYI.

What is a nice way to say FYI? ›

You could try: “Just so that you're aware…” or “In case this is relevant to you…” Overall, though, “FYI” does tend to be widely accepted as a polite phrase that doesn't require a paragraph or even a sentence to convey.

Is it professional to say FYI? ›

Fyi is commonly used, even in professional communication, to indicate that a message or a part of a message is for informational purposes only and doesn't require any action.

Is FYI rude email? ›

18. “FYI” “FYI” is just rude and can easily become a tool in passive aggressive communication when forwarding an email from someone else – “FYI, you should know about this”.

How do you say just to inform you in email? ›

I am writing to inform you about… In reply to your query…
Additional information:
  1. I wish to tell you that…
  2. I am pleased to inform you that…
  3. You might also find it useful to know that…
  4. I wish to provide you with…
  5. It might be interesting for you to know that…
14 Aug 2018

How do you say noted professionally? ›

In a professional setting, people use the phrase “duly noted” as a quick way to acknowledge someone's email.

What can I use instead of please in email? ›

  • like.
  • want.
  • wish.
  • choose.
  • command.
  • demand.
  • desire.
  • opt.

How do you email professionally examples? ›

Dear Sir/Madam (if you don't know the name of the recipient) or more generally 'To whom it may concern'
Body of the text
  1. I look forward to hearing from you soon.
  2. Thank you in advance.
  3. For further information, please do not hesitate to contact me.
  4. Please let me know if you have any questions.
  5. Thanks for your attention.
18 Aug 2019

Should I use FYI or Fysa? ›

FYSA, meaning For Your Situational Awareness. The recipient is informed that this information may be important context for other communications but contains no action required. Similar to FYI but used heavily in U.S. government and military email correspondence. FYFG, meaning For Your Future Guidance.

What is correct just an FYI or just a FYI? ›

"An" is used before "FYI" because it is pronounced /ˌɛfˌwaɪˈaɪ/ and so the first sound is /ɛ/, a vowel sound.

What is PFA in email? ›

PFA is short for “please find attached”.

How do you write ASAP professionally? ›

Requests that include “as soon as possible” (or the ubiquitous acronym ASAP) can come across as rude.
Consider these alternatives:
  • As soon as possible, or _____. ...
  • Promptly. ...
  • At your earliest convenience. ...
  • Whenever you're able.
21 May 2019

Can I use FYI to my boss? ›

To be clear, reading the abbreviation FYI in an email or text from your boss is perfectly acceptable. It makes sense, given the brevity that typed text often demands. FYI, after all, means for your information… and that's a lot to type if you spelled it out.

How do you say please let me know professionally? ›

Please let me know if you have any questions.” “If you have any other problems, just let me know.” “If there is anything else you need, please let me know.”

How do you write a professional email without saying? ›

Thank you so much for taking the time to reach out to me and for your interest in our business. We really appreciate you putting your trust in our services. Unfortunately, at this time, we are not able to fulfil your request for you [insert reason: time restraints, not a good fit for the firm, etc].

Is well noted formal? ›

"Well noted" is formal and has a specific application, meaning that something has been understood.

What can I use instead of well noted? ›

Some common synonyms of noted are celebrated, distinguished, eminent, famous, illustrious, notorious, and renowned. While all these words mean "known far and wide," noted suggests well-deserved public attention.

What can I say instead of noted sir? ›

On a serious note, we can use the following phrase instead: "This is highly acknowledged." "consider it done."

How do you say please advise politely? ›

Here are a few possible synonyms for “please advise”:
  1. Let me know.
  2. Get back to me.
  3. Can you give me your thoughts, answers, or input?
  4. Give me the information I already asked for in the body of this email.
  5. I'm waiting for you to respond.
8 May 2019

How do you please politely? ›

Here are some better phrases to make polite requests in English:
  1. “Do you mind…?.”
  2. “Would you mind…?
  3. “Could I…?”
  4. “Would it be ok if…?”
  5. “Would it be possible…?”
  6. “Would you be willing to…?”

What is the most professional phrases in email writing? ›

27 phrases for the opening lines of your email
  • "I am writing to you with regards to… "
  • "I am writing to you to follow up on… "
  • "I wanted to let you know that… "
  • "Your action is needed regarding… "
  • "Please see the following update"
  • "This is a quick note about… "
20 Apr 2021

What is a good professional email? ›

The most standard and recommended form of a professional email address is of course the firstname.lastname@domain.tld format. But there are some other ways you can get a professional email address, such as: firstnameinitial.lastname@domain.tld. firstnameinitiallastname@domain.tld.

What are the 5 professional email guidelines? ›

Rules for email etiquette
  • Use a clear, professional subject line. ...
  • Proofread every email you send. ...
  • Write your email before entering the recipient email address. ...
  • Double check you have the correct recipient. ...
  • Ensure you CC all relevant recipients. ...
  • You don't always have to "reply all" ...
  • Reply to your emails.

What does FYI and FYA mean? ›

In business, FYA is often included in the title of a message (typically an email), with the meaning "For Your Action." FYA indicates to the recipient that the message requires some action on their part. (In this context, FYA contrasts with FYI ("For Your Information").)

What does CIL mean in an email? ›

Cil, an abbreviation of "Comments in line"

What does NB stand for in email? ›

N.B. An abbreviation for the Latin phrase nota bene, meaning “note well.” It is used to emphasize an important point.


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